WIC ASSISTANT ADMINISTRATOR (50080429)

Job Role Summary

Responsible for planning, organizing, and managing directly or indirectly and with oversight over Women Infant Children (WIC) program; WIC Breastfeeding Manager; WIC Mobile Unit Manager, Clinic Managers. In addition, oversite of Vendor, and WIC Office Coordinator.

Essential Duties

-Plans, implements, and evaluates the objectives and activities of the WIC Program. 
-Ensures compliance with regulations, policies, budgeting, and accounting procedures as outlined by the US Department of Agriculture, State Department of Health, and Public   Health Division. 
-Responsible for personnel administration of the program including the recruitment, interviewing, selection, and supervision of program staff. 
-Oversees the vendor management of the WIC Program-ensures vendor compliance and establishes procedures for monitoring retail stores. 
-Responsible for the overall operation of the automated food delivery and management information system and WIC computer application system. 
-In the absence or vacancy of direct report’s position(s), must plan, organize, and ensure the completion of responsibilities assigned as role responsibilities of direct reports. 
-Work in conjunction with WIC Program Managers, and Breastfeeding Manager in planning, implementing, and evaluating the nutrition education component of the program. 
-Coordinates the WIC Program with other health programs within the division and community service agencies, private physicians, and other health institutions. 
-Assists Grants Manager with grant budget recommendations for program refunding and continuations in absence of WIC administrator. 
-Previews monthly expenditure reports and assist WIC administrator to monitors WIC budgets.
-Responsible for overall clinic coverage of both clerical and nutritional staff at all WIC sites at designated times. 

Other Duties and Responsibilities:
-Performs other duties necessary and incidental to the work described herein.
-Works with purchasing software and inventory specalist to ensure all purchases are tracked in software and SAP and in alignment with our supply budget
-Represents MCH PD on committees and actively participates to promote MCPHD initiatives, both internally and externally. 
-Collaborates with nutrition professionals in Nutrition Services and public health settings. 
-Maintains confidentiality of all client records and information as specified by the Health Insurance Portability and Accountability of Act of 1996. 
-Trained at the appropriate National Incident Management System (NIMS) and Incident Command System (ICS) level.

Qualifications

Education/Licensure/Certifications/Experience:
-Licenses/Certification either required upon hire: Registration as Dietitian by the Academy of Nutrition and Dietetics, Indiana RN license by the Indiana Professional License Agency Board of Nursing
-Bachelor’s or master’s degree graduate which, through review of an official transcript from an accredited college, includes a study in Nutrition. These degrees include but are not limited to: Family and Consumer Sciences; Food and Nutrition in Business; Nutrition, Nursing with background in Nutrition Fitness and Health. Experience in Maternal and Child Health or Public Health preferred.

Licenses/Certification required: Valid driver’s license and access to reliable car.
-3-5 years previous experience with demonstrated ability in program development and staff management preferred. 
-Must be proficient with Microsoft Office, Word, Excel, Internet Explorer.
-Excellent verbal and written skills.
-Must possess the ability to work independently and as part of a team.
-Must be able to take initiative and prioritize workload.

Licenses/Certifications Required

Licenses/Certification either required upon hire: Registration as Dietitian by the Academy of Nutrition and Dietetics, Indiana RN license by the Indiana Professional License Agency Board of Nursing
-Bachelor’s or master’s degree graduate which, through review of an official transcript from an accredited college, includes a study in Nutrition. These degrees include but are not limited to: Family and Consumer Sciences; Food and Nutrition in Business; Nutrition, Nursing with background in Nutrition Fitness and Health. Experience in Maternal and Child Health or Public Health preferred.

Licenses/Certification required: Valid driver’s license and access to reliable car.

Knowledge, Skills & Abilities

-Must have some knowledge of applicable laws, rules, regulations, policies and procedures of the WIC Program and the Division of Public Health.
-Skills in financial management and management of personnel.
-Demonstrated ability to exercise professional judgments and tact in communicating with a wide variety of individuals.
-Knowledge of program planning and evaluation.
-Good judgment and discretion in communication (written, verbal and non-verbal).
-Must be able to prioritize work, meet deadlines, and work well under pressure.
-Flexibility to adjust to changing program/department needs and activities.
-Must be able to lift a minimum of 45 pounds.
-Must resolve conflicting policies and procedures between federal, state, and local agencies.
-Organizational ability to manage decentralized programs.
-Compliance with program guidelines to ensure continual funding.
-High level of concentration, accuracy, attention to detail, ability to analyze and interpret data.

Working Environment

-Travel is required between various program locations.
-Exposure to communicable illness and disease due to direct and frequent client contact; participants in stress.
-Some physical effort is associated with lifting and carrying supplies.