PAYROLL ANALYST I (50080430)

Job Role Summary

Payroll Analyst I performs end-to-end payroll processing and reconciliation for HHC using SAP S/4HANA, SuccessFactors, UKG, and ADP. This role includes routine cycle preparation, imports, balancing, exception handling, and off-cycle requests; educates managers on correct timekeeping; safeguards confidential data; and partners with HR, Benefits, and Finance to ensure accurate, compliant, and timely pay.

Day in Life

Start by validating time files and pay period changes, load and audit imports, resolve exceptions (missing punches, pay codes, retro), and balance gross-to-net. You’ll communicate with managers and employees to fix issues before cutoff, initiate off-cycles when warranted, finalize banking/deductions, and archive controls. You’ll document steps in the playbook, track metrics, and log improvements.

Essential Duties

Payroll Processing & Reconciliation (55%)

• Prepare, validate, and upload time and payroll inputs; balance to control totals.
• Process corrections and off-cycle payments; monitor direct deposit, positive pay files and timecard adjustments.
• Maintain employee banking, tax (W-4/WH-4), and voluntary deductions with dual-control verification.
• Verify time and attendance data to ensure accurate pay.
• Submit retirement contributions (Deferred Comp/Roth) per schedule.

Compliance, Controls & Garnishments (15%)

• Apply payroll policies and federal/state rules (tax, garnishments, levies); respond to court/government inquiries.
• Balance deductions bi-weekly; maintain auditable documentation and checklists.
• Safeguard confidentiality/PII; prevent fraud by verifying change requests before entry.

Customer Support & Education (15%)

• Guide managers on UKG timekeeping and deadlines; assist with complex time edits.
• Create concise job aids to reduce recurring errors.
• Resolve employee pay inquiries (wages, deductions, time, accruals) with equity and professionalism.
• Process employee verification and Interrogatories.

Associated Job Duties

Reporting & Year-End Support (10%) 

• Produce routine/ad-hoc reports (pay exceptions, retro, overtime, accruals); assist with W-4 and WH-4 and other year-end tasks.
• Assist with year-end tasks and reconciliations.

Systems Testing & Continuous Improvement (5%) 

• Assist with payroll system updates, UAT, and defect validation; propose process/automation improvements.
• Communicate effectively with employees, managers, and external partners; maintain strict confidentiality.
• Support cross-functional projects with HR/Benefits/Finance (new hires, terminations, transfers).
• Perform related duties as assigned.

This job description reflects management’s assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.  The employee may be asked to perform other duties as needed to support departmental and organizational goals.

Qualifications

Required: Associate’s degree in accounting, Finance, Business Administration, or Human Resources.

Preferred: Bachelor’s degree in accounting/finance/business/human resources.

Experience

• 3–5 years payroll experience in a corporate, multi-system environment, or if a Bachelor's Degree is held, 1 to 2 years’ experience in an office environment.
• Hands-on with SAP S/4HANA, SuccessFactors, Kronos/UKG, ADP (or similar).

Licenses/Certifications Required

Preferred: FPC (Fundamental Payroll Certification) or progress toward CPP.

Knowledge, Skills & Abilities

Payroll & Compliance: Payroll laws, garnishments/levies, retirement contributions (PERF/Deferred Comp), benefits and accruals, FLSA/timekeeping fundamentals.

Systems & Data: Excel (lookups, pivots), 10-key, query/reporting; strong accuracy and controls mindset.

Communication & Equity: Clear, courteous guidance to diverse employee groups; confidentiality and PII handling.

Working Environment

Standard office; extended screen time; strict deadlines; occasional overtime during payroll runs.