INTERNSHIP COORDINATOR

Key Competencies

Job Role Summary

This position will develop an intern recruitment program; maintain a database of contacts and internship postings, track internship activity, create reports of activity and provide updates to the Workforce Director, serve as the liaison between MCPHD and university/college career centers, and plan and execute internship events. 
 

Essential Duties

• Develop and maintain effective working relationships with students, alumni, employers, faculty, and staff of Marion County Public Health Department (MCPHD) and local colleges/universities to bring meaningful internship experiences to students in a variety of public health disciplines. 
• Develop and adhere to Director and Chief Medical Officer and Senior Executive team directives that pertain to this program.
• Serve as the liaison between MCPHD and college/university career centers for intern placement. 
• Ensure all Affiliation Agreements are in place and up to date between MCPHD and prospective college/universities. 
• Work with the legal department to develop and track signed Affiliation Agreements with college/universities as needed.
• Track and monitor student internship applications, preparation and placement process, career plans and professional development, academic and MCPHD program policies to assist the internship process. 
• Communicate and coordinate professional development training workshops and trainings for interns.
• Design, plan, organize, and direct orientation and training programs for interns. 
• Engage, coach, direct interns through the application, onboarding, work log, time management, off-boarding and exit survey process on internship.
• Provide guidance to the workforce on internship program policies and procedures.
• Develop internship program procedure manual and oversee implementation of a streamlined internship process.
• Oversee the operations related to the implementation and growth of the internship program.
• Assist the evaluation team with needed metrics for progress reporting and grant compliance.

Associated Job Duties

• Conduct site visits to observe internship sites while students are working.
• Oversee administration needs for the Internship Program including creating related organizational policies.
• Collaborate with the Public Relations team to promote the internship program and develop content for the website and social media to attract a wide range of interns.
• Assist with creating and reviewing intern job descriptions.
• Coordinate with Human Resources and CIS to ensure interns and preceptors are prepared with documentation, training and equipment on day one.
• Assist in recruiting interns via college career fairs with the talent acquisitions team.
• Supervisory responsibilities. 
• Participate in emergency public health preparedness exercises and in the response to public health emergencies as directed.
• Monitor and understand Incident Command structure (ICS) via working with emergency preparedness staff.
• Participates in a minimum of two H.O.P.E. events totaling a minimum of eight (8) hours annually. 
• Other duties as assigned.

Qualifications

• Bachelor’s degree in secondary education, business administration, public health, public affairs or a related field and 2 years of experience in program planning, management, and development required.
• Master’s level degree preferred.
• Excellent written and oral communication skills, including the ability to effectively present information to different stakeholders.
• Program management skills with the ability to prioritize and manage multiple assignments.

Licenses/Certifications Required

• Valid driver’s license

Knowledge, Skills & Abilities

• Negotiation skills necessary to bring people/groups together.
• Thorough knowledge of program planning process including development of goals, objectives, and evaluation measures.
• Communicate well with people of various cultures, ethnicities, and life experiences.

Working Environment

• Primarily office environment; outreach activities in various schools throughout the county.
• Physical demands include lifting light weight materials on a routine basis.
• The position requires the ability to engage in and/or out of state travel as needed.