HUMAN RESOURCE SPECIALIST IEMS

FLSA Status

Non-Exempt

Job Role Summary

The Human Resources Specialist assists with day-to-day operations of the Human Resources Section. The Human Resources Specialist provides administrative support to the Human Resources Section with various HR functions to include the processing of all personnel/payroll changes, file maintenance and benefits. The Human Resources Specialist is responsible for executing HR initiatives and providing guidance to employees and leadership.

Essential Functions and Responsibilities

• Ensures that the accuracy and completion of all human resource information is routed to Eskenazi Health Human Resources Department to provide vendors with accurate eligibility information.
• Participates in the recruitment process for all sections of IEMS.
• Communicates and corresponds with prospective applicants seeking information regarding employment opportunities and is responsible for thorough follow-up on each inquiry.
• Maintains the applicant tracking systems by opening and closing positions, updating position information and reassignment of positions.
• Troubleshoots and resolves all applicant and system issues related to the HR applicant tracking and HRIS.
• Responsible for coordinating offers of employment, background screening, scheduling of uniform fitting, fit testing, new hire physical examinations, etc.
• Assists with maintaining listing of current licenses/certifications as required by regulatory bodies by checking them online with the Indiana Department of Homeland Security / Fire and Building Safety Division and performing background checks on newly hired employees.
• Enters and monitors data into HRIS system ensuring accuracy of information.
• New hires, status changes, pay changes and termination paperwork.
• Updates employee change information into the HRIS database.
• Processes merit increases and annual promotions.
• Monitors and processes attendance for IEMS
• Distributes benefit enrollment information to new hires and assists with benefits enrollment.
• Assists and communicates with Occupational Health regarding all work-related injuries to include monitoring and filing of work restrictions and return to work documentation.
• Schedules students, civilians, and medical/nursing students with operations crews for emergency ride outs
• Proactively recommends ideas for process improvement and prudent use of resources.
• Develops and maintains trusting relationships with staff and leadership.
• Reports sensitive and high-profile issues timely to leadership.
• Complete special projects as assigned by leadership.
   

Associated Job Duties

• Performs other job-related duties as assigned.

Job Requirements

• Associate degree in human resources preferred
• In lieu of degree, 3 to 5 years’ experience in Human Resources/Benefits/HRIS functions required

Knowledge, Skills & Abilities

• Strong organizational skills with ability to prioritize and multi-task. Ability to plan work activities, use time efficiently and develop realistic action plans.
• Experience in handling sensitive confidential information.
• Excellent communication skills
• Strong administrative and data management skills
• Excellent customer service skills
• Ability to problem solve. Identifies problems in a timely manner and gathers and analyzes information.
• Proficiency in Microsoft Office (Word, Excel, and PowerPoint)
• Ability to gain competency with HRIS, SAP, Kronos, and other software systems.
• Ability to work with clinical, professional, technical, and administrative personnel.
• Proven effective presentation and organizational skills.
• Ability to identify issues proactively in a timely manner.

Responsibility

• Maintains patient and family confidentiality.
• Maintains protected health information in accordance with HIPAA privacy guidelines and regulations.
• Maintains confidentiality of employee records, and other restricted and confidential information.
• Responsible for accurately entering large volumes of data into HRIS.

Judgment

• Employee may work under general supervision and receives general guidance on work priority with substantial employee latitude

Contact - Internal/External

• Frequent contact with employees and management to provide information.
• Frequent contact with vendors and visitors.

Special Effort Required

• Exercise good judgement, flexibility, work effectively/efficiently under stressful conditions, exercise problems solving skills, etc.
• Discretion in communication, high degree of accuracy required.
• Judgement must be exercised in answering department and external inquires.
• Pressure for deadline/recruiting responsibilities/heavy workloads.  Requires strong organization, prioritization, and self-motivation.
• Set priorities, weighing effects of policies/procedures and stress of dealing and frequent interruptions.

Work Environment

• General office environment
• May be required to attend meetings or perform work remotely.