CASH & ACCOUNTS RECEIVABLE SPECIALIST SUPERVISOR (50080364)

Job Role Summary

This position supervises the Cash and Accounts Receivable Clerk, which includes the initial onboarding, routine training, and process improvement review and implementation. This position is responsible for leading the process of maintaining cash records for the Headquarters Division. This individual must be knowledgeable of cash receipts, disbursements, electronic banking, bank reconciliations, and the ledger entries that relate such activities on a reoccurring monthly basis. Position is also responsible for a month-end close to ensure all cash activity is reflected in the accounting system within three business days of a month-end. 

Essential Duties

• Supervises the Cash and Accounts Receivable Clerk. This includes all training, scheduling, and annually evaluating performance.
• The candidate for this position must be knowledgeable of cash handling practices, cash related journal entries, banking reconciliations and online reporting, and monthly cash close processes. 
• Journal entry postings to SAP S4 Hana ERP are done for all cash related activity, including adjustments to these entries if needed. 
• Maintains Accounts Receivable files, including Marion County Public Health Department (MCPHD) invoices, and records for all incoming payments, outgoing wires, and bank transactions. This position researches and resolves any issues within the banking system. Reconciles credit cards run by Public Health and posts revenue. 
• Prepares the Payroll accounting packet, reviews Payroll Bank transactions, and posts journal entries for payroll bank transactions. 
• Assists Accounts Payable by researching paid and outstanding vendor checks and ACH transactions inquiries. 
• Collaborates with both Public Health, Eskenazi, and Long-Term Care finance departments.
• This position also prepares monthly bank reconciliations for the Senior Accountant to review and approve for nearly all cash and investment accounts. 
• This position also completes the monthly closure for cash related activities. This is a time-sensitive process and requires the ability for the candidate to work up to strict deadlines.
• Other duties as assigned.

Qualifications

Education/Licensure/Certifications/Experience:

• Bachelor’s degree in accounting or related field is strongly preferred or five years’ experience in bookkeeping is required. Preference given to governmental setting past experience.

Knowledge, Skills & Abilities

• Experience working with accounting, payroll, and accounts payable departments is desired.
• High attention to detail and personal integrity.
• Analytic skill set.
• SAP S4 Hana experience.
• Proficient with Microsoft Excel.

Working Environment

• Standard business office environment. Sitting and/or standing for majority of day.