AP MANAGER (50080424)

Job Role Summary

The Accounts Payable Manager oversees vendor relations and applicable reporting as related to accounts payable. This position manages the activities and conditions of personnel in the Accounts Payable Department. This position writes and maintains processes and procedures to implement accounts payable functions, recommends new procedures or adjustments to existing systems to maintain efficient flow of goods and services through timely vendor payments.

Essential Duties

• Responsible for the management and IRS submission of annual 1099 reporting. AP Manager must understand the requirements to issue accurate and timely annual 1099 statements.
• Manage property escheatment reporting requirements for Headquarters and be the corporate contact for all divisions with our third-party consultant.
• Recommend and assist in implementing improved policies, procedures, and controls as necessary to ensure effectiveness and financial reporting compliance   Maintains procedure documentation.
• Supervise and train Accounts Payable (AP) team.  Understand and communicate all current aspects (including policies, procedures, and document retention) of the AP process while constantly preparing for future potential changes and improvements.
• Ability to set productivity standards, monitor, review, and coach for improvement. Coaching would ensure the processing of invoices for accuracy, the timeliness of vendor payments, and the daily volume of invoices processed.
• Ensures timely and accurate processing of invoices and payments to ensure delivery of critical materials and services to maintain vendor goodwill. 
• Communicate with other departments to share procedure changes and respond to data inquiries as needed.  Maintain regular contacts to ensure efficiency of operations.
• Ensures the department responds to inquiries from vendors and resolves problems, anticipates potential difficulties, concerns, and takes appropriate action to prevent and correct errors.
• Maintains year-end controls to ensure that account expenses and encumbrances are recorded in the appropriate period. 
• Manage special AP projects, such as tier 2 diversity spend, as assigned by executive leadership and capital projects.
• Oversee the AP team assisting the Accounting team with vendor reporting and internal and external audit requests for documentation and questionnaires on disbursements and AP policies and procedures.
• Perform related duties, including processing issues and conflict resolution, and special projects with independent judgement with integrity.

Qualifications

• Bachelor’s degree in Accounting, Finance, or Business Administration and 3 years experience managing an Accounts Payable team, or,
• 5 years experience managing an Accounts Payable team, preferably governmental focused.

Licenses/Certifications Required

• Accredited Payables Manager (APM) preferred.

Knowledge, Skills & Abilities

• Skills in data analysis methods; use of calculator, personal computer; research and problem-solving techniques; effective interpersonal communication; management, organization, supervisory skills.
• Understanding of accountings concepts and principals. Knowledge of governmental accounting standards preferred.
• In-depth knowledge of SAP S-4 Hana ERP system or similar ERP software and Microsoft Excel and Word.
• Ability to create and use electronic spreadsheets to analyze and report financial information.
• Knowledge of internal control design and procedures with the ability to review current design and make improvement recommendations.
• Ability to analyze and combine raw statistical/financial data and effectively communicate findings with others.
• Work efficiently with accuracy, under pressure of constant deadlines, while making decisions and providing positive leadership.

Working Environment

• Standard office setting.