Date: Jun 3, 2021

Location: Indianapolis, IN, US, 46205

Organization: HHC

Health and Hospital Corporation is an organization that celebrates diversity, and seeks to employ a diverse workforce. We actively encourage all individuals to apply for employment and to seek advancement opportunities. Health and Hospital Corporation also provides reasonable accommodations to qualified individuals with disabilities as required by law. For additional questions please contact us at: hrmail@hhcorp.org.

Job Role Summary

The Assistant Grants Administrator is supervised by the Health and Hospital Corporation of Marion County’s (HHC) Vice President of Grants and the HHC Grants Administrator and is responsible for assisting the Grants Administrator in the financial administration of grants which includes: the preparation of budgets and budget narratives for grant applications; preparing budget amendments; preparing grant financial reports; preparing grant expenditure projections; overseeing the creation of grant cost centers and grant cost center budgets for entry into SAP (HHC’s electronic accounting system); overseeing the preparation of grant subcontracts and the payment of grant subcontract invoices; and serving as a liaison to the HHC Finance Department.    

This is a full-time position that requires regular and predictable attendance and availability at the workplace, the ability to multi-task and prioritize projects, and the ability to perform work both accurately and quickly in a fast-paced environment.  The Assistant Grants Administrator must be able to work both independently and as a member of a team; must be available throughout the regularly scheduled workday; must be able to use Microsoft suite and Adobe suite effectively and efficiently; must be able to use technology for research and other purposes; and must be able to plan for and meet deadlines.

Essential Functions & Responsibilities

  • Oversees the preparation of assigned grant application budgets, including budget revisions, for Headquarters and MCPHD grants. Works with Grant Program Managers and Grants Department staff to create grant application budgets. 
  • Plans and leads grant program kick-off meetings with Grant Program Managers and Grant and Finance Department staff to review funder requirements and internal financial management obligations and operation processes to ensure compliance 
  • Oversees the preparation of assigned grant carryover requests, which allows grant programs to spend unobligated funds in the next grant budget period.  
  • Serves as primary contact and liaison for HHC Corporate Compliance reviews of grant funded programs.
  • Assists Grant Program Staff with periodic financial and programmatic reporting, including gathering data to upload to electronic portals as needed. Ensures that Grant Program Staff receive automatic email reminders, generated from the Grants Database, regarding all reporting requirements.
  • Works with Grant Program Managers to periodically review budget to actual expenditures. Also performs periodic grant expenditure projections for Grant Program Managers to analyze spending under grant cost centers. 
  • Oversees the creation of grant cost centers to segregate and track the expenditures of each grant. Also oversees the creation of SAP budgets for each grant cost center so the Grant Program Managers can track budget to actual expenditures in SAP.  
  • Regular and predictable attendance and availability during regularly scheduled working hours
  • Availability and willingness to work on occasional weekends or evenings


  • Bachelor's degree is required. 
  • Five or more year’s related experience and/or training in grant post award activities; or equivalent combination of education and experience is also required. 
  • Program development and project management experience preferred. 
  • Federal grants management experience preferred, including but not limited to, interpreting and applying provisions of Uniform Administrative Requirements, Cost Principles, and Audit Requirements, 2 CFR Part 200 et.

Knowledge, Skills & Abilities

  • Ability to effectively present information to senior management, public groups, and/or grant funders. 
  • Ability to respond to inquiries from corporation personnel, funding agencies, regulatory agencies, or members of the business community.  
  • Ability to define problems, collect data, establish facts, and draw valid conclusions.
  • Ability to read, analyze, and interpret state and federal regulations pertinent to public health issues and grant funded programs, financial reports, and legal documents 
  • Ability to use Microsoft Office programs, including Word and Excel.
  • Firm understanding of program development and grant writing as well as good management abilities.  
  • Strong planning and organization skills, including attention to details.  
  • Must maintain confidentiality of information.  
  • Ability to manage all aspects of the job with little supervisory oversight.

Working Enviornment

  • Organization-wide Staff
  • Department Staff
  • Grant Program Managers 
  • Senior Management
  • Vendors/Suppliers    
  • Government Agencies
  • Senior Government officials

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

Nearest Major Market: Indianapolis