340B PROGRAM ANALYST

FLSA Status

Non-Exempt

Job Role Summary

The 340B Program Analyst supports the 340B Program Supervisor in the daily oversight of Eskenazi Health’s 340B Drug Pricing Program. This position assists with program compliance, data reconciliation, auditing, purchasing, and inventory monitoring across the hospital, community health centers, specialty clinics, and contract pharmacies. The analyst ensures accurate program performance, develops actionable insights, and supports strategic initiatives that expand access to medications for patients.

Essential Functions and Responsibilities

Program Compliance & Auditing
•    Assists in developing and updating 340B policies and procedures.
•    Ensure that facilities maintain adherence to 340B Program regulations and guidelines.
•    Performs routine self-audits of 340B transactions, contract pharmacies, and in-house pharmacies. 
•    Reviews patient, provider, and location eligibility in virtual and mixed-use settings.
•    Monitors Medicaid claims to prevent duplicate discounts and diversion.
•    Maintains audit documentation and supports preparation for internal and external audits.
•    Identifies transactions that are not eligible, such as those for inpatient drugs, Medicaid patients, free manufacturer drugs, non-eligible locations, or prescriptions from non-eligible providers.
Data & Reporting
•    Prepares comprehensive reports to inform staff and support management in assessing the organization’s overall financial impact. Additionally, develop targeted reports as necessary to monitor and enhance 340B Program compliance and performance.
•    Pulls and reconciles data from electronic health records, third party administrators, and dispensing systems.
•    Maintains audit logs, dashboards, and financial impact trackers.
•    Assists in creating monthly and quarterly reporting packages for leadership and compliance committees.
•    Tracks cost savings and identifies opportunities for process improvement.
•    Collaborates with the Pharmacy Business Team, the Pharmacy Value Analysis Team, and the Pharmacy Performance Improvement Oversight Committee to develop 340B Program metrics.
Purchasing & Inventory Support
•    Assists with purchasing processes across WAC, GPO, and 340B accounts.
•    Monitors replenishment and performs inventory reconciliation.
•    Tracks carve-in/out status and assists with Medicaid Exclusion File maintenance.
•    Supports responses to manufacturer restrictions, shortages, and recalls.
•    Comply with all track-and-trace legal requirements of the Drug Supply Chain Security Act for purchasing and distribution of drug products.
Collaboration & Communication
•    Serves as liaison to contract pharmacies, wholesalers, and internal departments for 340B related issues.
•    Works with pharmacy, compliance, finance, and IT staff to support program goals.
•    Participates in meetings as directed by the 340B Program Supervisor.
Split-Billing or Third-Party Administrator Duties
•    Gains knowledge of split-billing and third-party administrator systems, including their respective functions.
•    Provides information to relevant personnel in the purchasing process to support correct operation and compliance.
•    Ensures that each buyer receives the necessary information to place orders through the appropriate accounts (such as WAC, GPO, and 340B) for inventory replenishment within the mixed-use and clean inventory setting.
Education
•    Delivers education to staff concerning policies and procedures pertaining to inventory management and 340B processes and performs quality assurance reviews.
•    Participates in professional development by attending relevant classes and seminars, reading current publications, and/or joining regional or national associations

Job Requirements

•    Completion of high school education or equivalent.
•    Licenses/Certification required: Pharmacy Technician License in the State of Indiana
•    CPhT certification through the Pharmacy Technician Certification Board required.
•    Two years of pharmacy analyst experience preferred; prior 340B experience strongly preferred.
•    Apexus 340B Advanced Certification (ACE) preferred, or ability to obtain certification within 12 months of hire.
•    Participation in continuing education activities to meet licensure and certification requirements
 

Knowledge, Skills & Abilities

•    Knowledge of pharmacy operations, medication terminology, and regulatory requirements. Familiarity with EHR and TPA systems (e.g., Epic, Macrohelix) preferred.
•    Understanding of 340B Program rules and purchasing processes.
•    Strong analytical skills with strict attention to detail and accuracy.
•    Ability to manage multiple priorities in a fast-paced environment.
•    Effective written and verbal communication skills.
•    Sound professional judgment; refers clinical questions to a pharmacist or 340B Program Supervisor.
•    Proficiency with Microsoft Excel; experience with data analysis or reporting tools such as Power Query, Tableau, or Power BI preferred.